Fleet Maintenance/Mechanic

Title:                     Fleet Maintenance/Mechanic
Department:         Public Works
Status:                  Full Time; Non-Exempt

Under general supervision, coordinates the maintenance and repair of gasoline and diesel-powered light and heavy equipment and vehicles to ensure safe and good working order; controls inventory and maintenance records on all City owned equipment; procures parts, equipment and supplies as approved by the direct supervisor.

This position works under the direct supervision of the Public Works Director and ultimately reports to the City Administrator.

The list of tasks is illustrative only, and is not a comprehensive listing of all functions and tasks performed by this position.

            1. Plans, coordinates, carries out and evaluates the repair and maintenance of gasoline and diesel-powered light and heavy equipment and vehicles, either personally, or through outside vendors.

            2. Coordinates equipment maintenance and repair activities with other City Departments.

            3. Coordinates the scheduling and completion of maintenance and repair work by determining operational priorities.

            4. Coordinates the scheduling and completion of State and Federal mandated inspections and maintains records of inspections.

            5. Operates a variety of diagnostic instruments and a variety of hand, electric, and air-driven tools.

            6. Tests, services, and repairs vehicles and mechanical equipment.

            7. Inspects, adjusts, and replaces necessary units and related parts in the performance of repair and maintenance work.

            8. Repairs brake, engine, electrical, fuel, hydraulic, transmission, ignition, air, exhaust, axle assemblies, and related systems.

            9. Cuts and welds metal and performs body repair, touch up, and related work.

            10. Changes and repairs tires and tubes.

            11. Conducts various analysis and inspections of vehicles and mechanical systems to determine the most cost-effective means of maintenance, repair or replacement.

            12. Assists in making changes to increase effectiveness in meeting the objectives of City departments and the maintenance of their fleets.

            13. Develops shop procedures and budget data for the maintenance and repair of vehicles and mechanical systems.

            14. As approved and authorized, purchases equipment, parts, and supplies used for vehicle and mechanical system maintenance.

            15. Maintains and safely stores an adequate inventory of supplies, such as oil, fuel filters, antifreeze, air filters, head lamps, brake parts, oil filters, grease, and etc. and sees that all necessary SDS/MSDS information is on file at the location. Files should be clearly marked as SDS/MSDS product information. Administrative Assistant shall be given a copy of MSDS information, to be maintained in the master file in the Municipal Building at 210 N. Hamilton Street.

            16. Provides emergency field assistance to disabled equipment as needed and appropriate.

            17. Assists in the preparation of bid specifications for vehicles and mechanical equipment.

            18. Evaluates fleet services needs and makes required decisions to remedy the situation.

            19. Assists in the preparation and administration of budgets in conformance with adopted policies and procedures.

            20. Provides vacation and temporary relief as needed and assists other departments as needed, i.e. snow removal, brush/landscape waste pick-up, and etc.

            21. Performs related duties as required.

            22. Performs other duties as assigned.


            Special Qualifications:

            1. High school diploma, plus some specialized training in mechanical, maintenance management, or a closely related field.

            2. Must have a valid Illinois driver’s license with CDL-Class B, and Air Brake endorsement, or ability to obtain CDL-Class B, and Air Brake endorsement within six months of hire date.

            3. ASE Certification or the ability to obtain certification within two years of hire date.

            4. Three years of experience working in an automotive technology field.

            5. Must be willing to live within a five (5) mile radius of City Hall.


            1. Thorough knowledge of automotive mechanics.

            2. Considerable knowledge of gas and diesel engines, transmissions, hydraulics, hydrostatic, plow, spreaders, fire pumps and valves, generators, and welding; price trends and grades or quality of materials and equipment;

            3. Working knowledge of and ability to repair automobiles, trucks, end loaders, street sweeper, backhoes, jet machines, skid loader, bucket truck, landfill trash compactor, small engines such as sump pumps, trash pumps, and any other equipment acquired by the City of Monticello.

            4. Working knowledge of the hazards and safety precautions common to municipal maintenance and repair activities.

            5. Working knowledge of the practices, methods, materials, and tools used in modern equipment maintenance and engines.

            6. Ability to establish and maintain effective preventative maintenance programs, policies, and procedure.

            7. Ability to maintain effective accounting procedures.

            8. Knowledge of Microsoft Office software.

            9. Knowledge of spreadsheets including Microsoft Excel.

            10. Skill in operation of listed tools and equipment.


            1. Reading Comprehension- Understanding written sentences and paragraphs in work related documents.

            2. Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.

            3. Time Management- Managing one’s own time and the time of others.

            4. Writing- Communicating effectively in writing as appropriate for the needs of the audience.

            5. Speaking- Talking to others to convey information effectively.

            6. Instructing- Teaching others how to do something; helping others to understand something.

            7. Negotiation- Bring others together in an attempt to reconcile differences.

            8. Critical thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

            9. Judgement and Decision Making- Considering the advantages and disadvantages of potential actions to choose the most appropriate one.

            10. Social Perceptiveness- Being aware of others’ reactions and understanding why they react as they do.


            1. Oral Comprehension- The ability to listen to and understand information and ideas presented through spoken word.

            2. Oral Expression- The ability to communicate information and ideas in speaking so others will understand.

            3. Written Expression- The ability to communicate information and ideas in writing so others will understand.

            4. Deductive Reasoning- The ability to apply general rules to specific problems to produce answers that make sense.

            5. Problem Sensitivity- The ability to recognize when something is wrong or is likely to go wrong.

            6. Number Facility- The ability to add, subtract, multiply or divide quickly and correctly.

            7. Visualization- The ability to imagine how something will look after it is moved around or when its parts are moved or rearranged.

            8. Depth Perception- The ability to judge which of several objects is closer or farther away from you, or to judge the distance between you and an object.

            9. Near Vision- The ability to see details at close range (within a few feet of the observer).

            10. Far Vision- The ability to see details at a distance.


            Motorized vehicles for mechanical testing purposes, power and hand tools and equipment for vehicle and mechanical system work; mechanic’s tools including jacks, hydraulic lifts, air tools, and other tools required for repairs and routine maintenance of motorized vehicles; electronic vehicle diagnostic equipment; personal computer, calculator, phone, mobile or portable radio.


            The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position, the employee is frequently required to use hand to finger, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally to climb or balance, stoop, kneel, crouch, or crawl, and to smell. The employee is occasionally required to walk, sit and talk or hear. The employee must frequently lift and/or move up to 25 pounds, and occasionally lift weights up to 100 pounds. Specific vision abilities required of this position include close vision, color vision, and the ability to adjust focus.


             The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

            While performing the duties of this position, the employee frequently works near moving mechanical parts or in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals.

            1. The noise level in the work environment is moderately noisy.

            2. Must report any accidents to the Finance and Human Resources Director within 24 hours of accident and assists in filling out any necessary paperwork.

            3. Working hours shall be from 7:00 a.m. to 4:00 p.m., Monday through Friday or as needed.  Offices located at 305 Railroad Street, Monticello, Illinois

            4. Moderate exposure to stress as a result of human behavior.


Employee                                            Date                Jim Grabarczyk                                   Date

                                                                                    Public Works Director


Terry Summers                                   Date                Maura Metcalf                                    Date

City Administrator                                                      Finance and Human Resource Director

The position description does not constitute an employment agreement between the City and the employee and is subject to change as the needs of the City and the requirements of the job change.

Examples of duties listed in the position description are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similarly related or a logical assignment to the position.

Each employee’s position description is maintained as part of his/her personnel file. Additional copies of position descriptions may be requested through the Department Head.